Trucking Compliance Calendar

One calendar for every renewal and filing—federal + Illinois. Avoid penalties, stay road-ready.

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Key Dates Carriers Must Know

Deadlines stack up fast—UCR on Jan 1, IFTA quarterly, IRP apportionment early Q1, 2290 by Aug 31, and MCS-150 biennially. Illinois adds state-level requirements via the Secretary of State (SOS) and Illinois Department of Revenue (IDOR). Missing one date risks fines, expired plates, out-of-service status, and broker/insurance issues. This page is your master schedule and links directly to services that handle each filing for you.

Download the Compliance Calendar (PDF)

Annual Deadlines (Illinois + Federal)

  • Due: Annually on entity anniversary

  • Who: IL LLCs/Corporations

  • Action: File with IL SOS (Secretary of State)

  • Due: Policy date

  • Action: Ensure proof of financial responsibility updates hit FMCSA on time.

Quarterly Deadlines

  • Due: Apr 30, Jul 31, Oct 31, Jan 31

  • Action: Report distance + fuel by jurisdiction.

  • Help: IFTA Filing

Biennial + Periodic Deadlines

  • Due: Annually (MVR) + per medical certificate term

  • Help: DQ Files

Daily/Weekly/Continuous Compliance

State Trip & Fuel Permits — Critical Dates & Requirements

Some states require carriers to secure Trip Permits and/or Fuel Permits before entering the jurisdiction if the carrier is not fully registered under IRP/IFTA or is hauling certain loads. These permits are time-sensitive and often must be arranged same-day or within hours depending on the state’s enforcement rules.

When to Order Trip/Fuel Permits:

  • Before dispatching a load into a non-home-state jurisdiction

  • When adding a new truck not yet added to IRP/IFTA accounts

  • When purchasing a truck and moving it across multiple states before registration

  • For short-term operations in a state where full registration isn’t cost-effective

  • During periods when IRP/IFTA accounts are suspended or pending renewal

Required for:

  • Carriers entering NM without IRP credentials

  • Mileage-based tax compliance under NM HUT (Highway Use Tax)

Key Date:

  • Must be obtained BEFORE entering New Mexico

  • Permit validity: typically 72 hours

Important Note:

New Mexico is one of the few states with a strict pre-entry requirement. Scale houses actively verify compliance.

Required for:

  • Any CMV over 26,000 lbs operating in Oregon

  • Regardless of IFTA status

Key Date:

  • Permit must be secured BEFORE entering Oregon

  • Temporary permit validity: usually 10 days

Unique Oregon Rule:

Oregon does not participate in IFTA fuel tax for weight-mile obligations—making this permit mandatory.

Required for:

  • Non-IFTA carriers

  • Vehicles without IRP apportioned registration

Key Date:

  • Same-day permit required BEFORE entering Colorado

  • Validity: typically 72 hours

Additional CO Rule:

Colorado DOT may require extra clearance for oversize/overweight loads depending on route.

Some states issue enforcement penalties if a carrier operates without proper temporary permits. These states require pre-entry or immediate entry-day permits:

States with strict enforcement:

  • Kentucky (KYU Number)

  • New York (HUT Permit)

  • New Jersey (UCR verification required)

  • Connecticut (Highway Use Tax as of 2023)

  • California (Trip permit required if not IRP/IFTA)

Typical Validity:

  • 24–96 hours depending on the state

Tip for Illinois fleets: When adding units mid-year, immediately update IRP, IFTA, UCR, MCS-150, 2290, and insurance. Use our Fleet Expansion Assistance to sequence filings correctly and avoid plate or scale-house issues.

Add Reminders (Best Practice)

  • Master Calendar: Create recurring events for all items above.

  • 90/60/30 Day Alerts: Schedule three reminders before each annual deadline.

  • Quarterly Packets: Standardize IFTA source docs (fuel receipts, trip sheets, ELD mileage).

  • Owner-Op Packet: One checklist for UCR, IFTA, 2290, IRP, insurance, MCS-150.

    • Get it done for you: Renewals & Filings Management

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    FAQ — Illinois Key Dates

    Does Illinois have a fixed IRP renewal date for everyone?

    Illinois generally uses a standardized early-year cycle (commonly around Feb 1). Always verify the date on your cab card or IL SOS notice.

    You file by the last day of the month following first-use (e.g., first used in Nov → due Dec 31).

    Your USDOT number determines the month; updates are biennial unless data changes require earlier updates.

    Yes—IFTA delinquencies can block IRP processing and new decals.

    Coordinate insurance renewals so the e-filing posts to FMCSA before the policy rollover date.