Licensing & Permits

Simplify Your Fuel Tax Reporting Today

IFTA (International Fuel Tax Agreement) for Trucking Companies

The International Fuel Tax Agreement (IFTA) is a cooperative agreement among the U.S. states and Canadian provinces that streamlines the collection and reporting of fuel taxes by interstate motor carriers.

At LE Services LLC, we manage everything — from IFTA account registration and decal ordering to quarterly filing support — ensuring your trucking company remains compliant, accurate, and audit-ready across jurisdictions.

Why IFTA Registration Matters

Legal Requirement for Interstate Carriers:

If your vehicles operate in two or more IFTA member jurisdictions and weigh over 26,000 pounds or have three or more axles, you must register under IFTA to legally report fuel use and mileage.

Simplified Tax Reporting:

Instead of filing fuel tax reports in each state individually, IFTA allows you to file one consolidated quarterly return through your base jurisdiction.

Accurate Fuel Cost Distribution:

Taxes are apportioned based on where fuel was purchased and where miles were driven, ensuring fair and transparent allocation.

Avoid Fines and Audits:

Failure to maintain IFTA compliance can result in penalties, license suspensions, and authority revocations by the FMCSA (Federal Motor Carrier Safety Administration).

Proof of Professional Operation:

Active IFTA credentials and decals demonstrate that your company operates legally and maintains its fiscal responsibilities as an interstate carrier.

Our IFTA Registration Process

Step 1 – Base Jurisdiction Verification

We identify your home state based on your principal place of business and fleet operations.

Step 2 – Account Creation & Application Preparation

Our team completes and submits the IFTA application to your state’s Department of Revenue or Motor Carrier Division with supporting documents (EIN, IRP, and entity registration).

Step 3 – Decal Issuance

Once approved, we assist you in ordering and applying official IFTA decals for each qualified vehicle in your fleet.

Step 4 – Quarterly Fuel Tax Filing Support

We provide quarterly reminders and assist in preparing mileage and fuel reports to ensure on-time and accurate submissions.

Step 5 – Recordkeeping & Audit Preparation

We help you maintain trip sheets, fuel receipts, and mileage logs to stay audit-ready and avoid penalties.

Key Components of IFTA Compliance

  • Base Jurisdiction: Your home state responsible for IFTA account management.

  • IFTA Decals: Official stickers placed on each qualified vehicle as proof of registration.

  • Quarterly Reports: Mileage and fuel data submitted four times per year.

  • Distance Records: Trip sheets and odometer readings showing miles per jurisdiction.

  • Fuel Receipts: Detailed proof of purchase with date, gallons, and jurisdiction of purchase.

  • Audit Documentation: Retain records for at least four years as required by IFTA rules.

    • Common Compliance Connections

  • FMCSA — Federal Motor Carrier Safety Administration: Regulates carrier compliance and safety.

  • USDOT — United States Department of Transportation: Issues carrier identification numbers.

  • MC — Motor Carrier Number: Operating authority for interstate commerce.

  • IRP — International Registration Plan: Registers vehicles for multi-state operations linked with IFTA records.

  • BOC-3 — Blanket of Coverage Filing: Designates legal process agents for all states.

  • UCR — Unified Carrier Registration: Annual federal registration tied to IFTA compliance.

  • EIN — Employer Identification Number: Required for filings and tax reporting.

    • Why Choose LE Services LLC

  • Specialized IFTA Experience: We work exclusively with FMCSA-regulated carriers.

  • All-In-One Compliance Setup: IFTA registered in alignment with IRP, UCR, and DOT filings.

  • Quarterly Support: We send reminders and assist in every filing cycle.

  • Accurate Mileage Reporting: Our process reduces audit risk and late penalties.

  • Nationwide Service: Available to carriers in all IFTA jurisdictions within the U.S.

    • Register for IFTA Now

    FAQ — IFTA (International Fuel Tax Agreement)

    Who needs to register for IFTA?

    Any carrier operating commercial vehicles (> 26,000 lbs GVW or 3+ axles) in two or more IFTA member jurisdictions.

    Quarterly — in January, April, July, and October.

    Trip logs, mileage summaries, fuel receipts, and distance records for each jurisdiction.

    Decals are proof of registration and must be renewed annually by December 31.

    Late filings may incur interest, penalties, or temporary revocation of IFTA credentials.